Transaction

This section contains a list of all transactions that have been entered into the system. Transactions are created when a statement is uploaded in a separate section of the system called the Accounts Dashboard, or manually.

Interface overview

The Transfer between Accounts option allows users to make transfers between their own accounts.

There is also an option designed for splitting transactions.

If a transfer needs to be made between accounts that are integrated (not cash), it does not need to be processed manually; these transactions will already be included in the statements and recognized by the system during the transaction reconciliation stage. For such transactions, the appropriate expense/income category should be selected, such as Intercompany transfers.

To create a transaction manually, click on +Add new transaction.

New transaction

Field

Description

Income/Expense/Transfer

Income/expense transaction, or transfer

Date*

Transaction date

Account*

Account

Income/Expense line*

Income/expense article

Document type

Helps in reconciling the transaction

Counterparty

Client

Project

Which project the transaction relates to

Client

To whom or from whom the funds were received

Employee

Which employee the transaction relates to

Description*

Purpose of the payment

+Add receipt

Button to upload the receipt

This transaction should covered by client

The option for returning a transaction for reconciliation

This transaction is reconciled

Transaction can be reconciled upon creation

Transaction Amount*

Transaction amount (transaction currency = account currency)

This transaction in P&L

Record the transaction using double-entry accounting for financial reporting

If the transaction needs to be invoiced to the client, you should select the option This transaction should covered by client. Then, at the stage of creating the invoice for the client, there will be a note in the system about the debt and a suggestion to include it in the invoice.

After creation, all transactions go into reconciliation in a separate section of the system called Reconciliation.

🔐 Access to the "Transactions" page

To view the Company → Transactions page, a user needs a combination of two levels of access.

1. Base scope (required)

accounting_see_transactions — opens the Transactions page itself. Without this scope, the page is inaccessible regardless of any other permissions.

2. Additional scope (at least one required)

This level determines which transactions the user will actually see on the page:

• accounting_see_all_accounts — view transactions across all of the company's bank accounts.

• accounting_see_assigned_accounts — view transactions only for accounts assigned to the user. If accounting_see_all_accounts is enabled, this scope becomes redundant.

• accounting_own_projects_transactions — view transactions/payments broken down by the user's own projects.

Important. If a user has accounting_see_transactions but none of the second-level scopes, the page will open, but no transactions will be displayed.

Example. For an accountant to see transactions across all company accounts, they need the combination: accounting_see_transactions + accounting_see_all_accounts.

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